Social and Cultural Studies Staff

Welcome to the staff information page. This page contains School files and links to other pages in the University’s web site. If you have any questions, please email the School Office at soc-cult@cyllene.uwa.edu.au or call 6488 7249.

Information on Salary Scales, HR policies and procedures, payslips and leave information (Employee Self Service) can be found on the HR website www.hr.uwa.edu.au

School Plans and Policies

Information on the School's plans and policies, including Plagiarism Policy, School Policy and Procedure Manual, Draft Strategic Plan etc.

Information on the Faculty's plans and policies, including Safety Manual.

Information on the University's plans and policies, including staff appointments, salaries, staff development, OHS, injury management, smoking policy and workplace related social functions.

Leave

Please log on to the HR ESS website to book all recreation and sick (including carer's) leave. You will need your staff number and password. Please ensure you record your secret questions and answers, in case you forget your password. If you do forget your password, please load the ESS page and click on 'Forgot your password?'.

For information on Study Leave, Long Service Leave, Leave without pay and all other types of leave please click here. Any forms requiring the Head of School’s signature should be lodged at the School Office at least four weeks prior to the due date.

Log on to ESS

Study Leave

Study leave provides for periods of release from regular teaching and administrative duties for the primary purpose of research and scholarly work. It may also incorporate conference attendance and/or postgraduate study to complete a higher degree. It can be taken either outside or within the University. It may also be used by teaching intensive staff to look at teaching developments in their field of expertise or to engage in a period of professional practice to keep abreast of professional developments.

You need to complete an Notification of Intent to Apply for Study Leave form. This should be submitted to the School office by 30th April in the year prior to which you wish to take leave.

A detailed Application for Study Leave (Part 1) is required at least 6 months prior to the date you wish to commence your leave.

A detailed Application for Study Leave (Part 2) is required at least 2 months prior to the date you wish to commence your leave. You will be notified in writing of the outcome of your application after the Head of School and the Dean have assessed it.

Upon return from your study leave, you will be required to submit a report within 3 months. Please ensure this is accompanied by both the report cover sheet, and the report summary sheet, which is a Faculty requirement.

Notification of Intent to Apply for Study Leave

Application for Study Leave (Part 1)

Application for Study Leave (Part 2)

Study Leave Reoprt Cover sheet

Study Leave Report Summary sheet

For further information on study leave, please click here.

Promotion of Academic Staff

The academic promotion process assesses an applicant’s merit, relative to their opportunity to accrue that merit. Thus staff on fractional or joint appointments, and those whose career paths have been interrupted or delayed due to significant periods of leave for caring responsibilities, illness or other non work related reasons, will have their applications assessed in terms of what has been achieved given the actual opportunities available. Applicants will need to advise the Committee of these circumstances so that assessors can assess the applications against the relevant criteria. The Committee will not take account of circumstances that are know to them, but which are not referred to in applications. All applicants are expected to meet the level of quality required of applicants seeking promotion at that level.

Detailed information on promotion and academic staff can be found by clicking here. Applications must also have a completed coversheet attached. If you are considering applying for promotion or tenure, please advise the Head of School prior to submitting your application.

Policy Statement: Academic Staff Promotion

Academic Promotion - Procedures

Applications for promotion must include the following:

1. Covering letter (not mandatory)
2. Application for Academic Promotion – Form 1
3. Academic Portfolio including

• Curriculum Vitae (in your list of publications, do not forget to add your percentage contribution to any joint publications either as a brief statement at the top of your listing or individually in brackets after each such publication.)
• Folio 1 – Teaching and Learning (max 5 pages)
• Folio 2 – Research, Scholarship and Original Achievement (max 5 pages)
• Folio 3 – Service (max 5 pages); and
• Summary Statement. (This should be attached to the front of your application.)

Tenure of Academic Staff

Tenure is earned as an outcome of satisfactory job performance. To be eligible for Tenure, as a general rule, the staff member needs to obtain a Tenurable appointment. Tenurable appointments are subject to review annually (i.e. on probationary period). Periods for tenurable appointments are as follows:

• Level A Academics – 5 years. This period may be extended in exceptional circumstances.
• Level B Academics – 3 years. This period may be extended by two periods of one year each (or further in exceptional circumstances) or shortened.
• Level C, D, E Academics – up to 3 years. This period may be extended by two periods of one year each (or further in exceptional circumstances) or shortened.

If a tenurable staff member is successful in attaining a promotion before the expiry of the review (probationary) period, tenure will automatically be granted from the date of promotion.

Exceptions: If a fixed term staff member is successful in attaining a promotion before the expiry of the review period or before the end of the appointment, the new appointment may be converted to tenured, subject to the recommendation of the Head of School, through the Dean, to the Vice-Chancellor. Regard will need to be had for the reason for a staff member being on a fixed term contract (e.g. external funding) and could result in a position not being eligible for tenure/tenurable track status. This does not affect the academic staff member's application for promotion.

A staff member who has held fixed-term appointments who obtains a tenurable appointment will normally be required to go through the review period for tenurable appointments, even where a period of probation has been completed on a fixed-term contract. On the recommendation of the Head of School and Dean the review period may be shortened.

Detailed information on academic tenure can be found here.

Policy and Procedures - Academic Tenure

Responsibility of the Staff Member

1. All staff appointed to 'subject to review' positions, including Professors will be required to submit an Academic Portfolio annually through the Head of School to the Dean. Required elements of the portfolio for tenure include a cover sheet, Curriculum Vitae, Folios F1 to F3, and the Personal Statement. (Folio 1 is optional for Research staff.)
2. Staff on tenurable appointments are required to submit an Academic Portfolio every 12 months, on the anniversary of their commencement of their Tenurable appointment. In the last year of review, however, this must be submitted at least eight (8) months before the expiry date in order to provide sufficient decision-making time to determine the final outcome.
3. Staff should refer to the Guidelines for the Use of an Academic Portfolio for details.
4. The staff member is responsible for submitting nine copies of the completed final application including the Academic Portfolio and Supervisors Report. For non-final reports only one copy is required and this should be forwarded directly to Human Resources for processing and assessment. A reminder will be formulated when the next report is due.

Download Supervisor's Annual Report form

Honorary Appointments

All honorary appointments must have the Discipline Chair's approval prior to being submitted to the School office, which needs to be done in plenty of tine for the Head of School and the Dean to approve before the appointment commences. The procedure for appointments can be viewed below.

Honorary Appointments Procedure

School Resources

There is a range of equipment in the School that is available for use if required. Notebook computers are available for use for approved purposes (please read the guidelines and complete Borrower’s Form if you would like to use these). A laminator, digital projector, binding machine, digital camera, colour ink-jet printer, dvd recorder, shredder, and 3 tier step ladder are also available in different areas of the School. Please contact Sally at soc-cult@cyllene.uwa.edu.au for more information.

Download Borrower's Form

Travel Policy and Grants

Eligible Academic and General Staff may apply for an annual School travel grant of up to $1,000 subject to conditions. Please download the guidelines and application form below for more details. It usually takes between 1-3 weeks for approval once lodged at the School Office.

Download Travel Funds Guidelines

Download Travel Approval Form